will sign housing contracts during the check-in process. Keys will only be
issued after the housing contract is signed. By signing a housing contract
students commit to on-campus housing for the entire academic year. The
agreement is a contract between Hendrix College and the individual mentioned in
this document and may not be transferred or assigned to another person. The
space assigned may not be sublet. The academic year, with reference to housing,
is defined as the day on which the residence halls open at the beginning of the
fall semester, through the last day of final examinations at the end of the
spring semester. Seniors and specially designated participants in the
graduation exercises will be permitted to remain in their rooms until
graduation day, at which time they must vacate the facilities.
check-in, each resident is issued a room key and a Room Condition Report
(RCR). It is the resident’s
responsibility to thoroughly examine the room and its contents, indicating the
room condition and the absence or presence of its furnishings. This form gives residents the opportunity to
document the condition of their room/apartment at move-in and will be used when
students move out to note any damages incurred during your stay. Students must
complete and sign this form when checking in to their new assignment.
Otherwise, it will be assumed the room was in excellent condition at move-in
and all damages at check-out will be assumed to be the responsibility of the
resident(s). The signed form should be
submitted to the staff of the assigned facility during the day of check-in.
Failure to do so will result in a fine, and if applicable, an additional lock
change and key replacement fee.
possible, a staff member will accompany the resident to the assigned space and
assist the resident with any questions or concerns as the resident examines the
space during the check-in process. No
resident will be held responsible for conditions, damages, or shortages which
existed prior to the time he/she assumed occupancy provided these items are
noted on the RCR at the time of check-in.
Failure to return the completed form may result in charges for room
deficiencies for which the new occupant is not responsible.
to check-in to an apartment, residents must show proof of their utility agreement
with local services.
residents must sign a housing contract and are responsible for all policies and
procedures listed therein.
are responsible for the condition of their rooms/apartments, including the
furnishings and equipment, and will have their room/apartment inspected at the
time of check-out for damages that were not present at check-in. Final damage
inspection and charges will be conducted by a professional staff member. The
proper check-out steps are listed below.
clean your room completely. This
includes cleaning the floor, removing trash from the building and returning the
room to the condition it was in at check-in.
There is a fee per person, per room left in unacceptable condition. Other charges may apply. Residents must
remove all personal belongings from their living space, and thoroughly clean
prior to their check-out appointment.
your key to the staff member responsible for checking you out. This staff member will check the room for damages
or missing items. Charges for damages,
missing items, and/or items remaining in the room/apartment/common area will be
applied to the student’s account. Students will be billed for any damages not
due to normal wear and tear and for any cleaning or hauling of trash left in
the room/apartment/common area.
individual rooms and apartments, damage charges will be divided equally among
all residents unless the person(s) responsible for the damage informs the
Residence Life Office in writing that the roommates are not equally responsible
for the damage. Damage charges will be assessed by a professional staff member
during a room/apartment inspection after residents move out.
properly check-out will result in a fee.
When permanently checking out of a room, residents must make an
appointment for check-out at least 24 hours in advance. At the end of the year, there will be a
schedule posted near your RA’s door. You
must sign up for a check-out time at least 24 hours in advance of your
departure. If you do not check out with
your RA, a fee of $75 will be charged to your student account. If a key is not returned, an additional fee will be charged for a key re-core of the room or apartment. Students who leave after scheduled closing
times without permission from the Residence Life Office will be assessed a $75
Withdrawals and Leaves of Absence
Students who withdraw, are
dismissed from the College, or leave voluntarily are required to follow proper
check-out procedures within 24 hours of their withdrawal, dismissal or leave.
Abandonment of Personal Property
Personal property left in a
living unit after you have moved out, whether by proper or improper check out,
will be deemed to have been abandoned and will be removed at your expense. The
College will not be responsible or liable for any losses of or damages to any