Campus Email Policy

1. Students, employees, and other community members will be assigned to email lists on campus based on their role at the College. 
2. Inclusion in a list by a user outside of a role assignment must be requested by the appropriate vice president to Technology Services.
3. Each person will receive emails to any email list they belong to. However, email messages sent out will be from approved senders. 
4. Messages sent to campus email lists should contain necessary official institutional information including:
   1. Messages that directly relate to carrying out the business of the College.
   2. Messages that share time-sensitive changes in College policy.
   3. Messages of interest to a vast number of recipients, such as emergency notifications
   4. Messages that inform community members of an announcement or event related to their specific role within the College.
5. Messages that do not meet the standard of urgency and/or critical College information should be sent by means other than primary campus email lists.
6. Messages sent to primary campus email lists should be consistent with the Hendrix College Statement of Purpose, policies in the employee and student handbooks, the College’s Acceptable Use of Technology Policy, the federal Family Educational Rights and Privacy Act, Statement on Diversity, Title IX and any other regulatory requirements.
7. Requests for additions, removals, or changes in authorization of specific users to send messages to campus email lists should be approved by the Vice President responsible for the area requesting access and sent to the Technology Services HelpDesk.

Authorization to email primary lists shall be reviewed annually by each vice president for the staff for whom they are responsible. 

Violations may result in revoked access to primary campus email lists and other relevant disciplinary processes as appropriate or needed.

• Primary Campus Email Lists, Recipients, and Access
• Necessary Official Institutional Information